Terms of Reference 

for grants to support civil society in Vanuatu in the prevention and response to Intimate Partner Violence through the provision of accompaniment, case management, outreach and education services

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The European Union (EU) and the United Nations (UN) have embarked on a new, global, multi-year initiative focused on eliminating all forms of violence against women and girls (VAWG) - The Spotlight Initiative. The Spotlight Initiative is so named as it brings focused attention to the issue of violence against women and girls, moving it into the spotlight and placing it at the centre of efforts to achieve gender equality and women's empowerment, in line with the 2030 Agenda for Sustainable Development. In the Pacific, the Spotlight Initiative has one Pacific Regional Programme and four Country Programmes (Papua New Guinea, Samoa, Timor-Leste, Vanuatu). The focus of the Spotlight Initiative is Intimate Partner Violence (IPV) and Domestic Violence (DV).

Call for proposals for small grants:

The main objective of this grant selection process is to identify CSO/CBOs with operational presence and capacities to engage communities at the national, sub-national and local levels throughout Vanuatu and provide justice, health and economic support services to survivors of intimate partner violence.

CSO/CBOs are requested to submit proposals for support services, innovative solutions or engagement activities that can empower women, particularly those in remote communities who otherwise might not have access to information or services. Each proposal should indicate the area of focus, target locations and demonstrate the specific added value the CSO/CBO can deliver within the scope of the proposal.

Below are some examples of activities, however these are not prescriptive. Creativity is welcomed:

  1. Work with government institutions (Ministry of Health, Ministry of Justice and Community Services, Department of Women’s Affairs, Police, medical clinics) and provide accompaniment[1] and referral support services for IPV survivors to relevant justice and legal services and health and counselling services
  2. Provide oversight and case management for IPV survivors
  3. Provide outreach and education to community members and raise awareness on child abuse, VAW and SGBV, including how to protect and refer victims in line with existing national mechanisms and respond to perpetrators
  4. Provide training to community members and raise awareness on legal rights, legal services, human rights, women rights, and constitutional/legal issues
  5. Conduct engagement and/or monitoring and reporting activities for EVAWG, such as EVAWG and sport, EVAWG and art, EVAW and WASH, EVAWG and sexual and reproductive health
  6. Provide specialised counselling to IPV survivors and those affected by child abuse, including preparation of victim reports and related assessments
  7. Provide capacity training initiatives for key community leaders i.e chiefs, church leaders, women and youth leaders)

Small Grants are not able to fund provision of direct services or operating/running costs unrelated to a proposed activity.

Proposals eligible for this call are those with budgets ranging from a minimum of VUV 500,000 to a maximum of VUV 5,000,000 to be spent within a twelve-month period.

Who Can Apply?

  • Non-profit organizations (CSOs; CBOs; think tanks; educational institutions, including public universities, training institutions; etc.) shall have proven experience in the proposed area of programming for the grant. Experience of managing of projects with comparable budget size within the last two years will be considered as an asset. Organizations should be registered in accordance with the legal requirements of the Government of Vanuatu and must be able to provide organization’s statute along with the debt certificate upon request.
  • Although, not mandatory, CSOs are welcome to submit proposals as coalitions. In this case, main applicants must provide support letters from relevant co-applicants specifying the role of the co-applicant. In case of coalition, the main applicant shall have proven experience in the proposed area of programming for the grant.

Procedures of Grant Proposal Submission

Those wishing to apply to Grants, must submit:

  1. Signed Grants Proposal (See Annex A);
  2. CVs of all project staff;
  3. Workplan, performance targets (See Annex A);
  4. Budget Form (See Annex A).

IMPORTANT: Please send Grant Submission Form electronically in one file (pdf format) signed and scanned to the following email: registry.fiji@undp.org. The Results and Resources Framework (See Annex B) together with Budget Form (See Annex C) shall be submitted as separate documents electronically in Excel format. If additional clarifications required, questions can be sent to the same email address indicated above. Answers to questions will be provided within two working days.

Deadline for applications is 15 January 2021, 21:00 hrs Vanuatu time. Applications received after the deadline will not be considered.

Eligible costs include honorarium/salary, workshops and trainings, rental, stationery and office equipment, printing and translation, creation of online tools and resources, and other costs directly related to this assignment.

Expenditures such as the infrastructure improvement, equipment, maintenance, utilities, overhead and similar costs are ineligible for this grant proposal.

Applications will be disqualified and will not be further considered, if they:

  • Do not comply with priorities or instructions provided in this announcement;
  • Are not consistent with the relevant policy documents of the Government of Vanuatu;
  •  Contradict to principles of non-discrimination and gender equality.


[1] Accompaniment could include, but not be limited to: preparation of victim reports, physical accompaniment of victims, relevant counselling, and supplying legal information to victims – strictly distinguished from legal assistance and advice – and other requisite support services to victims throughout legal processes to ensure victims understand the processes, roles, steps and outcomes.

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